About the Tool

Purpose: Productivity Measurement

It records data in a systematically organized manner by tracking the frequency of specific events, defects, or other information. Check sheets are used to see how a process works and to count mistakes by type, location, and cause.

Examples of check sheets:

  1. A Tally Sheet is frequently used to gather information on quality issues and calculate the frequency of occurrences.
  2. A Checklist for Process Probability Distribution is used to obtain primary frequency distribution data.
  3. The Defect Checklist categorizes process flaws based on deformity and frequency of occurrence. 
  4. The Defect Cause Sheet tracks the causes of problems in the process.
  5. A Location Sheet uses a visual representation of the problems by indicating exactly where the problem is in a certain material.
  6. Graphical Sheets help people see information and understand how data spreads out.

Using a check sheet in the workplace helps individuals complete their tasks quickly and efficiently.

How to Use the Tool

Estimated Time Needed: 1 hr

Target Participants or Users: Process Owners, Planning Officers, Quality Control Assessors/Evaluators


  1. Decide on what data needs to be recorded.
  2. List the specific information to be monitored and provide a space for comments
  3. Determine the frequency of data gathering.
  4. Create the form and label accordingly. Include title, date/time, location, name of the checker/assessor, and categories.
  5. To verify that all necessary information is provided and that the form is user-friendly, pilot test the checksheet and revise based on the given suggestions.
  6. Obtain final approval before using the form.
  7. Educate the users on how to use the form.


Marson, B. (Ed.) (2020). APO Manual: Public-sector Productivity. Asian Productivity Organization https://doi.org/10.61145/LGOT4261

Six Sigma Study Guide https://sixsigmastudyguide.com/check-sheet/